In the fast-paced world of international trade, submitting a Customs Declaration is one of the most critical steps in ensuring that your goods cross borders smoothly. However, even minor errors in this process can lead to delays, additional costs, and even shipment seizures. Understanding the most common mistakes and how to avoid them can save your business both time and money.
1. Providing Inaccurate or Incomplete Documentation
One of the most frequent mistakes in Customs Declaration submissions is incomplete or inaccurate paperwork. Every shipment must include specific documents, such as:
- Commercial Invoice
- Packing List
- Bill of Lading or Airway Bill
- Certificate of Origin
Even small discrepancies — such as mismatched values, missing product descriptions, or incorrect HS codes — can cause customs officials to hold or reject your shipment. Always double-check that all documents are accurate and aligned.
2. Incorrect Tariff Classification
Each product has a unique Harmonized System (HS) code, which determines the customs duties, taxes, and import restrictions. Misclassifying goods can result in overpayment or underpayment of duties, leading to fines or shipment delays.
Working with a Licensed Customs Broker ensures that your goods are classified correctly and that all tariff details match the official regulations.
3. Underestimating Product Value
Some importers make the mistake of declaring a lower product value to reduce customs duties. However, customs authorities are highly trained to detect undervaluation, and such actions can lead to severe penalties, including confiscation of goods.
The best approach is to provide transparent, verifiable documentation that reflects the true commercial value of your shipment.
4. Missing Import Licenses or Permits
Certain goods — such as chemicals, electronics, or pharmaceuticals — require special import permits or certificates. Failing to obtain these in advance can delay the customs clearance process or even lead to shipment rejection.
Always verify whether your goods fall under restricted categories and ensure that all required licenses are submitted with your Customs Declaration.
5. Not Accounting for Customs Duties and Taxes
Importers sometimes forget to factor in customs duties, VAT, or other taxes in their shipment budgets. As a result, shipments can get stuck at customs until payments are cleared.
A professional logistics partner can help you estimate these costs ahead of time to avoid surprises and ensure smooth financial planning.
6. Ignoring Local and International Compliance Updates
Customs laws and trade regulations change frequently. Using outdated codes or ignoring new compliance requirements can lead to shipment delays.
Regularly reviewing trade updates — or partnering with an experienced logistics provider — ensures your Customs Declaration always meets the latest standards.
7. Failing to Work with a Licensed Customs Broker
Trying to handle customs clearance alone often results in unnecessary errors. A Licensed Customs Broker has the expertise to handle complex documentation, calculate duties correctly, and communicate directly with customs authorities.
By trusting professionals, businesses can significantly reduce risks and focus on their operations.
AL REFA’I: Your Trusted Partner for Accurate Customs Declarations
Since 1986, AL REFA’I International Transport & Clearance has been one of Jordan’s leading logistics and customs clearance companies.
With decades of experience, a global network of over 120 partner offices, and membership in the Iraqi Logistics Network, AL REFA’I provides reliable, efficient, and compliant Customs Declaration services.
The company’s expert team ensures your shipments are processed smoothly, saving you time and avoiding unnecessary delays or penalties.
Submitting a Customs Declaration may seem straightforward, but the smallest error can lead to major complications. By understanding and avoiding these common mistakes — and working with a trusted partner like AL REFA’I — you can ensure that your shipments move efficiently and compliantly across borders, supporting your business’s long-term success.